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Privacy Notice - Data Protection Act 1998: How we use pupil information

The Milestone School are a data controller for the purposes of the Data Protection Act. We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:

  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services

This information will include pupil contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.

For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.

Once our pupils reach the age of 13, the law requires us to pass on certain information to the Local Authority (LA) who have responsibilities in relation to the education or training of 13-19 year olds. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.

A parent/guardian can request that only their child’s name, address and date of birth be passed to the support services by informing the School Business Manager. This right is transferred to the child once he/she reaches the age 16. For more information about services for young people, please go to our local authority website https://www.gloucestershire.gov.uk.

We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact the School Business Manager.

We are required, by law, to pass certain information about our pupils to our LA and the Department for Education (DfE).  The DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

If you require more information about how the LA and/or DfE store and use your information, then please go to the following website:

If you are unable to access this website you can request a copy of the information by contacting the LA or DfE as follows: